Still tracking projects in Excel?
Get a single source of truth with automatic calculations, audit trails, and zero formula errors.
Surprised by project overruns?
See budget variance the moment it happens—not when the invoice goes out.
No visibility until month-end?
Know your profitability today. Make decisions while you can still change the outcome.
Everything You Need to Manage Project Finances
From time tracking to variance analysis—one platform for the complete financial workflow.
Real-Time Profitability
See margins across your portfolio as hours are logged.
Website Redesign
29%Mobile App MVP
33%API Integration
10%Timesheets That Work
Clean weekly interface your team will actually use.
M
T
W
T
F
S
S
Total
Website
8
7
8
6
8
-
-
37
Mobile
-
1
-
2
-
-
-
3
Forecast the Future
Compare planned vs actual at any point.
ForecastActual
Jan
Feb
Mar
Apr
May
Jun
Budget vs. Actual
Track every dollar against your plan.
Revenue-5.2%
$118.5K/ $125K
Cost-3.5%
$82K/ $85K
Gross Profit-8.8%
$36.5K/ $40K
Variance Analysis
See who is over or under budget.
Team
Fcst
Act
Var
S. Chen
160h
152h
-8h
M. Johnson
80h
88h
+8h
E. Davis
40h
45h
+5h
Team Utilization
Track billable utilization in real-time.
S. Chen
92%
M. Johnson
78%
E. Davis
55%
Teams Trust MyProjectBudget
"We went from spending 8+ hours a week reconciling spreadsheets to having real-time visibility. Game changer."
"Finally, a tool that my team actually uses. Time entry used to be a battle—now it takes 2 minutes."
Why I Built This
After 15 years managing professional services teams, I watched the same pattern repeat: talented PMs spending hours every week wrestling with spreadsheets, only to find out about budget overruns when it was too late to do anything about them.
The enterprise tools were too complex. The simple tools lacked depth. I needed something that gave me real-time visibility without requiring a finance degree to operate.
So I built it. MyProjectBudget is the tool I wish I'd had—fast to set up, easy for teams to use, and powerful enough to catch problems before they become expensive lessons.
JC
John Kirby
Founder, MyProjectBudget
Get Started in Minutes
No complex setup. No training required.
1
Set Up Projects
Create projects with budgets, billing rates, and team assignments.
2
Track Time
Team members log hours weekly. PMs approve with one click.
3
See Results
Real-time dashboards show profitability across your portfolio.